E-Construction Newsletter – August 2025

Aloha All,

Welcome to the August 2025 E-Construction Newsletter! In this edition, we’re sharing key reminders, newly released tools, and updated workflows designed to streamline your day-to-day tasks. Keep reading for the latest updates from our core platforms and upcoming training opportunities to support your work.

• Recent Trainings/Office Hours
• E-Construction Project Onboarding
• Autodesk Construction Cloud Updates
• Haulhub Updates
• HeadLight Updates
• HDOT Wiki Site Updates

1.    Recent Trainings/Office Hours

• June 19th, 2025 – Overview of Wiki Site Resources, Negotiations/CCO Training, PoP Training
• June 26th, 2025 – Buy America, Build America Buy America Training
• July 3rd, 2025 – Daily Force Account Form and Lane Closure Request Training
• July 10th, 2025 – ACC ‘Sheets’ Upload
• July 17th, 2025 – Changes and Claims Series Part One: Notification and Identification of Changes/Claims
• July 24th, 2025 – Changes and Claims Series Part Two: Differing Site Conditions
• July 31st, 2025 – New Update to HDOT Wiki Site
• August 8th, 2025 – Changes and Claims Series Part Three: Application of Notifications and DSC Principles

Recent Recordings of Office Hours/Trainings: E-Construction Office Hours Training Archive

If you are not invited to the office hours meeting invite for the above trainings, please reach out to econ@qrse.com.

Are there any specific topics you’d like to focus on more during office hours? If so, please fill out the form here!

2.    E-Construction Onboarding for New Projects

For ACC, projects should be created by the design project manager and be handed off to the construction project manager/engineer at the beginning of the construction phase. If at the construction phase there has not been a project created yet, you can still follow this step-by-step guide to create it in ACC. For any members that need to be added/removed, have them contact the PM/PE to be added.

For HeadLight, new projects should be requested through HeadLight’s project intake form here. To add/remove members to a project, send an email to support@headlight.com with your name, email address, role, and project that you want to be added to. Be sure to CC the PM/PE on the email request.

For HaulHub, new projects in EDOT should be requested through the project creation form here. You should also remind the prime Contractor on your job that they need to create the project in their portal. In addition to that, the Contractor should have the supplier reach out to alex.richardson@haulhub.com to get onboarded to Haulhub’s supplier system (if not already onboarded). All projects must be using Haulhub to track material tickets.

REMINDER: Please reach out to the e-construction support email (econ@qrse.com) if live onboarding training is needed for a specific project.

3.     Autodesk Construction Cloud (ACC) Updates

• Build
  • Forms | Mobile Navigation Enhancements – Field teams can now jump to any form section easily, and pick up where they left off with auto-scroll to the last position.
  • Issues | Description Issue Search – Issues search will now search based on the description field.
  • Issues | Web UX Improvements – Several updates help project teams navigate issues more efficiently.
• Docs
  • Files | Folder Permission Report – Members with Manage permission or above can now export a folder permission report for a specific folder and its subfolders. Project administrators can also export a report for all folders. See Folder Permission Report help topic for more information.
  • Files | Custom Attributes Mobile Enhancements – While on mobile, field teams can now choose to view the Files list in a table view, which displays all system and custom attributes in columns within the list.
  • Transmittals | Add Recipients to Sent Transmittal – Recipients can now be added to an already sent transmittal.
  • Issues | Watchers on Project Templates – Project administrators can now add “Watchers” to issue templates in the project template settings to automatically notify issue stakeholders of any updates and changes.
  • Issues | Model Deep Links – When ACC project members click issue links in the Issues list, Plugins, Public API, Data Connector, email notifications, or reports, they will be directed to the appropriate product area in Docs or Model Coordination for full context.
  • Issues | Hide Closed Issues by Default on Mobile – Closed issues are now hidden by default on mobile devices, helping teams see their most relevant issues first.
  • Issues | “Created By” Filter on iOS – On iOS, members can now filter issues by “Created By”.
  • Issues | Web UX Improvements – Project teams can reorder dropdown options by dragging and dropping them. Custom fields now have a tooltip with a brief description next to the title.
  • Mobile App | Reorder Tools on Android – Project members can now arrange the tools in the ACC Mobile App to match their workflows. The prioritized tools selected will appear directly in the bottom navigation bar for quicker access.

For more information on recent updates to ACC, visit the official help website.

4.    Haulhub Updates

Aloha HDOT Team,

Welcome to the August edition of the Haul Hub Newsletter—your one-stop source for e-Ticketing updates, portal enhancements, and expert tips to streamline your EDOT experience!

Our mission? To keep you informed, empowered, and connected as we drive e-Ticketing adoption across the islands. This newsletter is yours, so we’d love your input—what topics or features would you like to see? Share your ideas with us!

🚀 Supplier Integration Highlights

Big mahalo to our 8 onboarded suppliers:

✔ Grace Pacific

✔ HC&D

✔ Hawaiian Cement

✔ Halawa Asphalt

✔ Hawaii Paving

✔ Island Ready Mix

✔ Kauai AC Plant

✔ Maui Asphalt

📌 Coming Soon: Jas Glover, Kauai Concrete, and Yamada & Sons are next in line! If your project uses a supplier not yet integrated, let us know—it helps us prioritize.

Calling All Contractors!

We need your help to ensure projects get calibrated! Several suppliers have expressed a preference for having contractors handle this process.

Below is a list of projects where outreach to the contractor (Prime/Sub) has been unsuccessful. If your company is listed, please prioritize calibrating these projects as soon as possible.

If you have any questions or need support, feel free to reach out to Alex and Chord.

📊 EDOT by the Numbers

(Jan 1, 2024 – July 31, 2025)

✅ 11,183 Total Tickets Processed

✅ 26 Projects Calibrated

✅ 200 Inspectors in HDOT Portal

✅ 8 Suppliers Actively Sending Data

Material Breakdown:

🔹 HMA: 8,591 (76.82%)

🔹 RMC: 2,098 (18.76%)

🔹 AGG: 341 (3.05%)

🛠️ New & Noteworthy: Stationing Workflow Update

We’ve upgraded the Stationing feature! Now you can:

📍 Add a Station ID directly to tickets based on your location.

📍 Streamline field reporting with fewer steps.

📣 Your Voice Matters

Have questions or suggestions? Want to highlight a win or challenge? We’re all ears! Drop us a line or join our next feedback session.

Mahalo for being part of the e-Ticketing ‘ohana!

Please contact alex.richardson@haulhub.com or econ@qrse.com with any Haulhub (EDOT) related questions!

5.     HeadLight Updates

Progress Payments and Change Orders

HeadLight recently provided training on progress payments and change orders. See below for guides from both the HDOT Project Team and Contractor point of view:

• HDOT Team Progress Payment and Change Order Guide
• Progress Payment and Change Order Guide for Contractors

To provide feedback on either of these two newer tools, please reach out to econ@qrse.com.

There are a few places you can tell who has signed your Progress Payments so far and who can sign it next. First you can find the payments on your project by going to the Forms tab in Fieldbook and searching to payment or progress payment. Here you should be able to see the current Status and under Status Info see what role needs to sign next.

If you click into the Payment, under Form Details, you can click the history tab to see the steps of who created the document, any approvals that have happened, and any comments that may have been added.

Under the Actionable Users tab you can see any users that can currently take action on the document.

Similarly, you can find your progress payments at home.headlight.com and then navigate to the Payment Forms dashboard (Contractors can only access Progress Payments here). Here you should be able to filter by project, status, or date to find what you are looking for. From here you can click the Details button to see more information about that document.

In the middle of the details tab you can see the History of approvals, rejections, and comments. On the right side you can see the actionable users and any Available Actions that you are able to make. 

For help changing any of the approval roles on your project please contact support@headlight.com

6.     HDOT Wiki Updates

As some of you have noticed, the HDOT Wiki Site looks different. We have been working in the background to improve the functionality of the site. This overhaul does require everyone with an existing account to re-register onto the new site.

As a security measure, the registration page requires a password to access. To request the password, please email econ@qrse.com with a message containing your name, company, and role from the following:

• Project Engineer
• Inspector
• Surveyor
• Planning
• Design
• Contractor
• O&M
• Resident Engineer / Construction Manager

If you aren’t sure which role you are, you can pick multiple roles that apply to you. After we confirm your request, we will send you the password to use here: https://hdot.wiki/register/

After entering the password, follow the prompts and enter your information. We will then approve your account and you will have access.

Stay tuned for more details in the upcoming newsletter!