E-Construction Newsletter – September 2025

Aloha All,

Welcome to the September 2025 E-Construction Newsletter! In this edition, we’re sharing key reminders, newly released tools, and updated workflows designed to streamline your day-to-day tasks. Keep reading for the latest updates from our core platforms and upcoming training opportunities to support your work.

  • Recent Trainings/Office Hours
  • E-Construction Project Onboarding
  • Autodesk Construction Cloud Updates
  • Haulhub Updates
  • HeadLight Updates
  • HDOT Wiki Site Updates

1.    Recent Trainings/Office Hours

  • August 7th, 2025 – Application of Notifications and DSC Principles
  • August 14th, 2025 – Contract Interpretation
  • August 28th, 2025 – Changes and Claims Best Practices for Documentation
  • September 4th, 2025 – Baseline Schedule Reviews
  • September 18th, 2025 – Delay Tracking Through CPM Schedule Reviews
  • UPCOMING:
    • September 25th, 2025 – Progress Payment and CCO Forms Update (HeadLight)

Find all of the latest training recordings and slide decks here:

If you are not invited to the office hours meeting invite for the above trainings, please reach out to econ@qrse.com.

Are there any specific topics you’d like to focus on more during office hours? If so, please fill out the form here!

2.    E-Construction Onboarding for New Projects

For ACC, projects should be created by the design project manager and be handed off to the construction project manager/engineer at the beginning of the construction phase. If at the construction phase there has not been a project created yet, you can still follow this step-by-step guide to create it in ACC. For any members that need to be added/removed, have them contact the PM/PE to be added.

For HeadLight, new projects should be requested through HeadLight’s project intake form here. To add/remove members to a project, send an email to support@headlight.com with your name, email address, role, and project that you want to be added to. Be sure to CC the PM/PE on the email request.

For HaulHub, new projects in EDOT should be requested through the project creation form here. You should also remind the prime Contractor on your job that they need to create the project in their portal. In addition to that, the Contractor should have the supplier reach out to alex.richardson@haulhub.com to get onboarded to Haulhub’s supplier system (if not already onboarded). All projects must be using Haulhub to track material tickets.

REMINDER: Please reach out to the e-construction support email (econ@qrse.com) if live onboarding training is needed for a specific project.

3.     Autodesk Construction Cloud (ACC) Updates

  • Build
    • ACC Mobile App | Project Home Shortcuts on Mobile Public Beta – ACC Mobile users can quickly access saved workflows from Project Home. Learn more
    • Autodesk Assistant | New Button Location – Autodesk Assistant can be accessed directly from the top ribbon—just click the Assistant icon to launch it. Additionally, the conversation is persistent, allowing you to navigate between different ACC tools while continuing the conversation where you left off.
  • Docs
    • Files | Set Custom Attributes as Required — Members with Manage permission and project administrators can now set custom attributes as required for selected folders. This means that files require attribute values which conform with their attribute settings before they can be uploaded to those folders. This helps teams maintain consistent metadata and improve document control.
    • Files | New Layout of the Project Settings — Files settings now feature a reorganized tab structure to make it easier for teams to find and manage settings across projects and templates.
    • Packages | Add References from a Package – Package managers can now link packages directly to Issues, RFIs, Forms, Assets, Submittals, Plan Tasks, Schedule Activities, PCOs, and other file packages to improve visibility across workflows.
  • Insight
    • Insight Builder | Share Dashboards with Projects – Teams can now use Insight Builder to add custom dashboards directly to the project home page. Administrators can quickly create role-based dashboard templates to support data standardization. This feature is available to customers with EBA or Value-Based agreements. Learn more.

This is just a small selection of the recent updates to ACC. For a full list of recent updates to ACC and other resources, visit the official help website.

4.    Haulhub Updates

Welcome to the September edition of the Haul Hub Newsletter—your one-stop source for e-Ticketing updates, portal enhancements, and expert tips to streamline your EDOT experience!

Our mission? To keep you informed, empowered, and connected as we drive e-Ticketing adoption across the islands. This newsletter is yours, so we’d love your input—what topics or features would you like to see? Share your ideas with us!

🚀 Supplier Integration Highlights

Big mahalo to our 8 onboarded suppliers:

✔ Grace Pacific

✔ HC&D

✔ Hawaiian Cement

✔ Halawa Asphalt

✔ Hawaii Paving

✔ Island Ready Mix

✔ Kauai AC Plant

✔ Maui Asphalt

📌 Coming Soon: Jas Glover, Kauai Concrete, and Yamada & Sons are next in line! If your project uses a supplier not yet integrated, let us know—it helps us prioritize.

Calling All Contractors!

We need your help to ensure projects get calibrated! Several suppliers have expressed a preference for having contractors handle this process.

Below is a list of projects where outreach to the contractor (Prime/Sub) has been unsuccessful. If your company is listed, please prioritize calibrating these projects as soon as possible.

If you have any questions or need support, feel free to reach out to Alex and Chord.

📊 EDOT by the Numbers

(Jan 1, 2024 – August 30, 2025)

✅ 12,557 Total Tickets Processed

✅ 28 Projects Calibrated

✅ 202 Inspectors in HDOT Portal

✅ 10 Suppliers Actively Sending Data

Material Breakdown:

🔹 HMA: 9,285 (73.94%)

🔹 RMC: 2,302 (18.33%)

🔹 AGG: 765 (0.91%)

🗺️ New GIS & Work Zone Features

We’ve added powerful new tools to help you manage project data more efficiently. Here are the highlights:

Upload Project Design Files: Now supports DGN, DWG, IFC, and DXF files to add alignments directly to your project.

Automated File Processing: Files are processed automatically every 4 hours. Simply upload and check back later when the status changes from “Pending” to “Review”.

Easy Alignment Review: Use an interactive map to visually select, hover, and click to choose which alignments to add to your project from the processed file.

New Safety Work Zones Tab: Automatically generates work zones from your project’s alignments. Categories like Roadway – Mainline, Ramps, and Side Roads now create partial zones instantly.

Want to see it in action? Let’s schedule a walkthrough, let Alex and Chord know what day/time works best for your team to review on a call.

Please contact alex.richardson@haulhub.com or econ@qrse.com with any Haulhub (EDOT) related questions!

5.     HeadLight Updates

Thank you for providing feedback to HeadLight for progress payments; we have made some recent updates based on your feedback and will continue to make improvements to make it easier and quicker to complete. Here are a few highlights of changes that have been completed. The authorized quantity for each pay item should now display within the Work Item Ledger and in the printed PDF (we are working on shortening the significant digits displayed in the PDF).

We have also activated the ability for the form to automatically recognize if pay items should be participating or non-participating based on what is in the contract information. Currently, some of you have been having to manually toggle each pay item to be non-participating for non-federally funded projects. We may need to adjust contract information to ensure this works correctly, so please let us know if you need any assistance in getting this working.

We are working on making additional improvements to the progress payment form and process, which we will share when implemented.

Progress Payment and Contract Change Order Guides:

To provide feedback on either of these two newer tools, please reach out to econ@qrse.com.

6.     HDOT Wiki Updates

As we are continuing to adjust to the new Wiki site, we have continued to update it with all the latest information and resources. New pages have been added and old pages are being kept up-to-date. Here are some of the new pages that have been added since the last newsletter:

To access these resources, you have an account with the appropriate role on the Wiki. As a security measure, the registration page requires a password to access. To request the password, please email econ@qrse.com with a message containing your name, company, and role from the following:

  • Project Engineer
  • Inspector
  • Surveyor
  • Planning
  • Design
  • Contractor
  • O&M
  • Resident Engineer / Construction Manager

If you aren’t sure which role you are, you can pick multiple roles that apply to you. After we confirm your request, we will send you the password to use here: https://hdot.wiki/register/

After entering the password, follow the prompts and enter your information. We will then approve your account and you will have access.

Stay tuned for more details in the upcoming newsletter!